NHSProviders homepage
z

Introduction to effective meeting administration and minute taking

18 September 2025

9:30 - 16:00

Online

  • Governance

Overview

Make your meetings count with clear, accurate minutes

In the demanding NHS environment, the role of meeting administrators and minute takers directly influences meeting success and productivity.

This engaging one-day training provides practical techniques and confidence-building strategies for anyone new to the NHS or those who administer and minute meetings below board and board committee level.  

Key takeaways
  1. Master the complete meeting cycle: preparation, logistics management, and efficient minute-taking.
  2. Learn simple, clear methods for documenting accurate minutes and action points.
  3. Gain practical insights into creating agendas and meeting materials that align with NHS standards.
  4. Connect with colleagues to share experiences, insights, and solutions to common meeting challenges.

Why this matters

Well-administered meetings lead to better decision-making and improved outcomes for NHS teams. Accurate minutes reduce misunderstandings, ensure clear accountability, and streamline follow-up actions. This training helps you build confidence and sharpen essential skills that directly enhance your effectiveness in supporting the NHS mission.

Really informative day thank you, after all the years of taking minutes and teaching myself, I wish I had been given this opportunity sooner.

Previous delegate

What we'll cover

  • Clarifying the essential role and responsibilities of meeting administrators and minute takers.
  • Practical guidance on preparing agendas, circulating documents, and managing meeting logistics.
  • Techniques to capture clear, concise, and actionable minutes.
  • Identifying critical content required by NHS regulators for effective compliance.
  • Interactive exercises designed to build practical, hands-on minute-taking skills.

The course runs from 9:30am to 4pm (subject to change). 

Trainers

Lynda Provins

Lynda Provins

Associate - Board Development Programme and GovernWell Programme

NHS Providers

Lynda Provins

Lynda Provins

Associate - Board Development Programme and GovernWell Programme

NHS Providers

Lynda Provins has more than 26 years of NHS experience, including roles as head of corporate governance and legal services/company secretary. Lynda has taken minutes for meetings at all levels, from team discussions to board, governors and partnership meetings. Lynda worked on the acquisition of Scarborough and North East Yorkshire Healthcare NHS Trust by York Teaching Hospital NHS Foundation Trust, contributing to competition panel responses and working on the development of strategies with corporate and clinical departments. Lynda is interested in effective governance and streamlining processes which simplify areas, but also retain the level of corporate detail required.

Gillian Bailey

Gillian Bailey

Associate - Board Development Programme and GovernWell Programme

NHS Providers

Gillian Bailey

Gillian Bailey

Associate - Board Development Programme and GovernWell Programme

NHS Providers

Gillian Bailey is an experienced corporate governance professional, specialising in supporting NHS foundation trust boards and councils of governors. She is a strong advocate for good governance practices that align with legal, constitutional and regulatory requirements. She holds a master's in economics and an advanced certificate in health service governance from the Chartered Governance Institute. Gillian is also an ILM-qualified coach.

Pricing

Open to NHS Providers members, associate members and non-members.

Member: £280 (ex VAT) | £336 (incl. VAT)
Associate Member: £350 (ex VAT) |  £420 (incl. VAT)
Non Member: £420 (ex VAT) | £504 (incl. VAT)

You will need to provide a purchase order number at booking to confirm your place on this course. Card payments are also accepted. 

Follow the ‘Book now’ link at the top of this page to book your place. You will need to create an account if you have not already done so.

Very informative! I have really enjoyed this training and I am going back to my trust feeling so much more confident doing minutes.

Previous delegate

Who should attend

  • Those who are new to administering and minuting meetings in the NHS.
  • Those who administer and minute for meetings below board and board committee level.
  • Those who have prior knowledge of minuting and would like a refresher or would like to compare their ways of working with others.